Ensure that instructions for the management and disposition of records as specified in the approved records schedules are followed. Ensure the technical security of the NIH electronic data records according to NIH standards. <> Notify the information system managers and RO of technology changes that would affect access, retention, or disposition (archiving or disposing) of records in electronic information systems. The policy in this chapter applies to all National Institutes of Health (NIH) Institutes, Centers, and Offices within the Office of the Director (ICOs), and all personnel, including employees, contractors, volunteers, fellows, trainees and interns (referred to here as staff), involved in the creation, maintenance, and disposition of NIHs Federal records. hTmo0+_T! endobj Coast Guard. Library assists state and local government in ensuring that public records are maintained and available [emailprotected], Issuing Office Website: 8 0 obj Please fill this form, we will try to respond as soon as possible. <> Create and maintain adequate and proper Federal records documentation for the work for which they are responsible; maintain records in a manner that facilitates access and retrieval regardless of format; destroy records only in accordance with NARA-approved records schedules; and not remove copies of Federal record or non-record materials from NIH custody without obtaining authorization from immediate supervisor and ICO designated final approving official. July 28, 2017 | Author: Allen Lang | Category: N/A, Report "1. Use the contacts page to identify your hb```Bf!b`B `a>3. Establishing a comprehensive records and information management program to support the requirements of the Privacy Act of 1974 (5 USC 552a), the Freedom of Information Act (FOIA), Federal Advisory Committee Act of 1972" and OMB Circular A-130, "Management of Federal Information Resources.". Records which are not in active use, but which cannot be destroyed for some time, will be transferred to a Federal Records Center (FRC), stored appropriately in agency occupied/owned space both physical or digital, or transferred to a NARA- approved commercial storage facility. We will contact you if necessary. It is the policy of the NIH, as an Operating Division of the U.S. Department of Health and Human Services (HHS), to create, maintain, and dispose of Federal records in compliance with the FRA, as amended and applicable statutes, regulations, and existing policy. %PDF-1.6 % Chapter 5, Subchapter II Administrative Procedure, 18 U.S.C. Partial Revision Date: 5/07/2021 ? endobj records by publishing records retention and disposition schedules, presenting workshops, monitoring the https://oma.od.nih.gov/DMS/Pages/Records-Management.aspx. The Records Management program will periodically issue guidance in the NIH Records Management Guidebook in accordance with requirements established in NARA bulletins and other NARA issuances. wM3 Dl>.f ty H3Qag Gni1pV=P Z& Z.gZ]X3(00p1i(ahKX "Wcxo^aax4( Information and life cycle management manual [electronic resource] U.S. Dept. <> Please help us to share our service with your friends. 41 CFR Section 102-3.175 - What are the reporting and recordkeeping requirements for an advisory committee? Please also be aware that you may see certain words or descriptions in this catalogue which reflect the authors attitude or that of the period in which the item was created and may now be considered offensive. ",#(7),01444'9=82. Maintaining and updating the OSD Records Disposition Schedules (OSD/RDS) via this site. Federal records serve as the agencys memory. Instituting and overseeing a records management evaluation program in accordance with 44 USC Chapters 31 and 33; 36 CFR 1220-1236, DoD 5015.2 and AI-15 and Executive Order 13526 to ensure compliance of the WHS-serviced Components and to provide for improvements and changes to existing procedures and records schedules to reflect current mission and organizational requirements. endobj Theguidebook supports this policyand serves as the instruction manual for managing NIH data, information, and records; comply with recordkeeping requirements;and to transition NIH towards electronic recordkeeping forICOs records management programs. Effective and efficient management of records provides the foundation for decision-making at all levels, including mission planning and operations, personnel services, legal inquiries, business continuity, and preservation of U.S. history. All records management guidance documents are available to peruse on the Records Management SharePoint website. Works with the RL and other stakeholders in developing an ICO File Plan. This policy applies to all NIH Federal records, regardless of format or media. Coast Guard. Maintain records so they can be accessed and maintained for the required retention period. throughout their life cycle. of Homeland Security, U.S. Coast Guard Washington, DC. Proper maintenance of Federal records promotes open government and supports the principals of transparency in government by providing an adequate audit trail and history of the intent of public policy. endstream endobj startxref endobj The information contained in the copies has no restrictions on sharing. endobj Can I get copies of items from the Library? (301) 496-4606, Issuing Office Email: This Notice publishes change one to the Information and Life Cycle Management Manual, COMDTINST M A. %%EOF 5 U.S.C. Virginia Public Records Management Manual, Destruction of Records Containing <> Coast Guard personnel manual [electronic resource]. (2004). 6 0 obj They are of critical importance in ensuring that ICOs continue to function effectively and efficiently. Information and life cycle management manual. <> Provides guidance to office personnel in all records related issues. Oversee the creation and use of electronic records according to Federal regulations and NIH policy and ensure that recordkeeping functionality is developed for all information systems managing electronic records, which includes coordination with NIHs RO to ensure compliance with recordkeeping requirements, determine retention periods and implement authorized disposition instructions for system data and documentation. This Notice publishes change one to the Information and Life Cycle Management Manual, COMDTINST M A", Share & Embed "1. endstream Mode of access: Internet from the Coast Guard web site. We are a non-profit group that run this service to share documents. 11 0 obj DoDI 5105.4 "Department of Defense Federal Advisory Committee Management Program", NARA FAQs about GRS 6.2, Federal Advisory Committee Records, NARA Checklist for Preparing Records Transfer per GRS 6.2, SF 258 Electronic Agreement to Transfer Records to the National Archives of the United States, SF 258 Paper Agreement to Transfer Records to the National Archives of the United States, Hosted by Defense Media Activity - WEB.mil. 0 Providea copy of Federal records, if appropriate, for release to the general public. Quarterly disposition notices will in some instances require the RC to either review the records or confer with the records owner in order to provide a response on if records stored at the FRC can be destroyed. endobj 2348 0 obj <>/Filter/FlateDecode/ID[<2E81BFB3D38180ED33D3C7370D164BB1><48BAFC60D057564EA7961235771F3B54>]/Index[2340 20]/Info 2339 0 R/Length 58/Prev 660136/Root 2341 0 R/Size 2360/Type/XRef/W[1 2 1]>>stream disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. Makes decisions about who can access records, in consultation with supervisors, the RL, and the records owners. $.' Learnmore, United States. Additionally, no information in the copies would be considered a disclosure that could prevent patenting of an associated invention. 5 0 obj The Coast Guard directives system [microform]. PURPOSE. Ensuring OSD/RDS are updated and distributed as NARA approves new schedules or revises the GRS citations. Ensure the statutory and regulatory requirements pertaining to the, Ensure the appropriate records schedule is indicated in, Notify NIHs Records Officer when they become aware that a moratorium on records disposition is needed for litigation (see. Complete annual records management awareness training. PMIS/JUMPS manual. Ensure that records management requirements are incorporated into the NIH system development life cycle methodology as part of managing the information life cycle. Address as of 7/29/04: http://www.uscg.mil/ccs/cit/cim/directives/CIM/CIM%5F5212%5F12A.pdf; current access available via PURL. agency/locality records officer and LVA records analyst. Washington, DC : U.S. Dept. <> Issuing Office: OD/OM/OMA Request this item to view in the Library's reading rooms using your library card. PURPOSE. Assists departing staff with transferring custody or disposition of all Federal records before or immediately upon termination, suspension, reassignment, or separation of employment. The RC is the "resident expert" on records produced by their office/IC, and the primary source of information on those records. Create, receive, and maintain records providing adequate and proper documentation and evidence of NIHs activities. <> Provide recipients with the information necessary to incorporate records and information management into their day to day duties. Provide legal advice on the laws and regulations related to the records and information management program, which includes coordination with the RO to ensure compliance with recordkeeping requirements, determination of retention periods, and implementation of authorized disposition instructions for system data and documentation. J'iOh]O+79'8mRSBd>7~n{'n]5wCCp$zD9\o[+Z(>EwOkasR&>dC+yvy8WINEmb'oO7ScwbOkUsqzT[c3_+KY.14Fb@mjKNjr%B-;::-HL00" #S ] .XQ@A5C2ft@bPD Dgk(TD3$$ZiP "g3fbpegtb `8wJsC# [ 11 0 R] Planning - Emergency Pocket Response Plan (Council of State Archivists), Statement on the use of text messaging and private e-mail, Organizations and Aboriginal, Torres Strait Islander and other First Nations people are advised that this catalogue contains names, recordings and images of deceased people and other content that may be culturally sensitive. Increase the level of understanding for all OSD personnel managing federal records, regardless of format or location. Please copy and paste this embed script to where you want to embed. PURPOSE. The Coast Guard directives system [electronic resource], Washington, DC : U.S. Dept. The RC is responsible for determining who should have access to records. 15 0 obj 2340 0 obj <> endobj Coast Guard. Please refer toNIH Manual Chapter 1743-2to review NIHs responsibilities related to the NIH Litigation Hold Policy. Federal Records capture NIH's institutional memory and preserve important historical information. 10 0 obj endobj Promote records management statutes, regulations, memorandums, NARA policy, and Presidential Directives; Act as the official liaison with NARA and responds to data calls and mandatory reports; Collaborate with NIH Offices to execute the NIH Records Management Program initiatives; Coordinate records management issues with other Federal and regulatory agencies, including NARA, the Office of Management and Budget (OMB), the General Services Administration (GSA), the Government Accountability Office (GAO), and the Office of Personnel Management (OPM); Develop standards, procedures, and guidance for improving records management; ensure NIH ICOs accession permanent records to NARA; and facilitate the segregation and disposal of all records of temporary value; Integrate records management procedures and activities into NIH Records Management policy and planning; Maintain, update, and distribute NIH Records Schedules; Conduct periodic compliance evaluations of ICO records management programs; Coordinate fiscal year (FY) interagency agreement with NARA and agency budget officials for the storage and servicing of records; and. Social Security Numbers, Disaster Maintain permanent electronic records (e.g., emails, IMs, text messages, electronic documents, spreadsheets, presentations, images, maps, videos, blogs and other social media tools that generate communications) electronically, and if applicable, in an approved electronic records system. Approved NIH schedules can be found in the NIH Record Schedule System(RSS). Communicated to assert NIH requirements or guidance. Phone: Please refer to NIH Manual Chapter 1744 to review NIHs responsibilities related to the Vital Records Program. <> Ensuring positive control over the organization, maintenance, use, designation, and disposition of WHS-serviced components records and information, regardless of media (paper, electronic, audiovisual, etc.). Immediately report incidents of record removal, alteration, loss, or destruction to the supervisor or ICO Record Liaison. The process for receiving approval to remove copies of Federal records is as follows: Confidential Disclosure Agreement for Separating NIH Staff Template, Office of Management Assessment, National Institutes of Health, 6705 Rockledge Dr. Suite 601 Bethesda, MD 20892, Phone: (301) 496-4606 Email: [emailprotected].

Sitemap 28